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PHĀEA Resorts

Personal Assistant to the Financial Department

Phāea Resorts is looking to recruit a Personal Assistant to the Financial Department based in Crete. 
 
ROLE AND RESPONSIBILITIES
Provides a wide variety administrative support to the C.F.O. and to the departments under his/her supervision. Manages the C.F.O.’s and departmental calendars to prioritize and resolve conflicts and to ensure all commitments and deadlines are met. Prepares responses, correspondence, meeting materials, schedules, and other forms of communications for the Departments. 
Uses good judgment in identifying issues to assist staff, faculty, and students with questions regarding policies 
Maintains the law permanent records in compliance with the retention policy and according to the practices established by the C.F.O.  
Assists the C.F.O. in coordinating departmental daily activities.
Assists the C.F.O in managing third party leases, contracts, and agreements including its execution and renewal.  Organizes, updates, and maintains Finance confidential filling systems. Audits all documents to ensure the law policy and practices are followed prior to filling.  
Performs standard office tasks such as answering telephones, filing, ordering of supplies, faxing and copying, and booking meeting rooms. Collects and opens mail addressed to the departments, forwards correspondence to appropriate staff for action.  
Undertakes special assignments or projects on a wide variety of responsibilities as assigned by the C.F.O
Management of minutes of the Board of Directors and General Assemblies
Planning, organization, coordination of activities of the Financial Management and Accounting department
 
QUALIFICATIONS AND SKILLS
1-2 years of experience in similar position or law office  
Must have the ability to observe and maintain a high degree of confidentiality and professionalism. 
Must be proficient, detailed-oriented, and accurate to assist in running a smooth office environment. 
Must be able to communicate effectively and to interface with all levels of company personnel and a variety of personalities in a professional manner.   
Excellent oral and written communication (including proofreading) and the ability to organize projects 
Ability to multi-task and meet deadlines and a Strong Customer Service background.
Knowledge of Microsoft Office.
Excellent command of English.
Attention to detail, with an ability to spot numerical errors
 

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Phaea Resort HR Department

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